Equipment file EFA70

Length

1-2

2

3

1

4-8

5

9-16

8

17-28

12

29-31

3

32-36

5

37-41

5

42-53

12

54-59

6

60

1

61

1

62

1

63-66

4

Name:

UC LOCATION CODE 1 -- MAJOR LOCATION

Type:

Alphanumeric

Length:

2

Format:

N/A

General Description:

Code indicating the benefitting campus of Systemwide location with which a structure is associated.

Code Interpretation:

'01' -- Berkeley
'02' -- San Francisco
'03' -- Davis
'04' -- Los Angeles
'05' -- Riverside
'06' -- San Diego
'07' -- Santa Cruz
'08' -- Santa Barbara
'09' -- Irvine
'20' -- Systemwide (includes Office of the President and Regents' Offices)

Comments:

Revision Date:

Name:

CAMPUS FUNCTIONAL AFFILIATION CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating the administrative unit with which a building is affiliated in facilities inventory reports.

Code Interpretation:

'C'   - Campus

'S'   - Systemwide

'A'   - Agricultural Field Station

Comments:

Revision Date:

Name:

BUILDING NUMBER

Type:

ALPHANUMERIC

Length:

5

Format:

N/A

General Description:

A unique number assigned to a building or structure at the time a capital project or construction contract begins to incur expenses under account group code 10202--Buildings and Structures.

Code Interpretation:

N/A

Comments:

Effective Fall 1996, use of the alpha suffix in the fifth position will not be accepted for newly capitalized buildings or structures. Numbers for buildings must be represented exactily as they appear in the Plant Asset file, under the Corporate Asset Account Number (CAAN).

Further, each building or separate structure must be assigned a unique building number, including buildings which are part of a complex. The assignment of building numbers should be coordinated with, but not limited to, the following offices: Plant Accoutning, Equipment Management, Facilities Management (A&E and D&C), Facilities Inventory Management, and Capital Planning.

See February 7, 1996 letter to Assistant Vice Chancellors on the assignment of CAANs in Appendix G of the Facilities Inventory Guide for a complete discussion.

Revision Date:

February 1, 2000

Name:

ROOM NUMBER 

Type:

ALPHANUMERIC 

Length:

8 

Format: 

N/A 

General Description:

Number assigned to a room or space within a building or structure containing assignable square feet.

Code Interpretation:

N/A 

Comments: 

Revision Date:

Name:

BUILDING NAME 

Type:

ALPHANUMERIC 

Length:

12 

Format: 

N/A 

General Description:

The name or abbreviation of the name for a building as reported in the campus facilities data system. 

Code Interpretation:

N/A 

Comments: 

Revision Date:

Name:

ROOM USE CODE 

Type:

ALPHANUMERIC 

Length:

3 

Format: 

N/A 

General Description: 

Code indicating the classification of a room based on the primary usage or activity which occurs in the room, rather than on the function or subject field served by the room. 

Code Interpretation:

See attached table for valid room use codes.

Comments: 

Refer to Appendix B of the Facilities Inventory Guide for detailed methodology. 

Revision Date:

Name:

ASSIGNABLE SQUARE FEET 

Type:

NUMERIC 

Length:

5

Format: 

5 V 0

General Description: 

The total floor or surface area of a room assigned to or available for assignment, including every type of space functionally usable by an occupant or user. 

Code Interpretation:

N/A

Comments: 

Assignable area for a building as a whole is calculated by summing the assignable area of the individual rooms in the building. Refer to Appendix C, Building Area Overview, and Appendix D, Definitions Checklist, of the Facilities Inventory Guide for further discussion and definitions of Assignable Area.

For leased facilities, when actual assignable area measurements are not available, net rentable area may be used to record assignable area and basic gross area.

Revision Date:

Name:

STATIONS 

Type:

NUMERIC

Length:

5

Format:

5 V 0

General Description:

The number of actual work stations which will adequately accommodate secondary users in a particular type of room.

Code Interpretation:

N/A

Comments:

Refer to Appendix B, of the Facilities Inventory Guide for rooms which report stations. Do not report stations for service rooms (e.g. 125-classroom service, 265-class lab service, 345-conference room service).

In the case where extra chairs have been placed in the room, in excess of the designed capacity of the room, count only the number of additional seats which could be added without exceeding the maximum seating capacity allowed by the appropriate building and fire codes and which seats are intended to be included in the room on a permanent basis (rather than for a single course or a single quarter).

Revision Date:

Name:

FACILITIES DEPARTMENT NAME 

Type:

ALPHANUMERIC 

Length:

12 

Format: 

N/A 

General Description: 

The name or abbreviation of the functional activity or organizational unit to which a room or space is assigned and which is actually occupying or using the space or scheduled to do so.

Code Interpretation:

N/A 

Comments: 

Refer to Appendix E of the Facilities Inventory Guide for discussion of departmental assignment and nomenclature.

Revision Date:

Name:

CPEC CATEGORY CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating to which CPEC (California Postsecondary Education Commission) space category a room use code is assigned for purposes of space analysis reporting.

Code Interpretation:

'1' - Classroom

'2' - Teaching Laboratory

'3' - Office

'4' - Research/Scholarly Activity

' ' - Not applicable

Comments:

Assignment of a CPEC category code applies only to standard rooms and all (standard and non-standard) teaching laboratories which are associated with program codes 1.1 and 1.2. For all other rooms, the CPEC category code is blank.

Revision Date:

Name:

CLASS LAB STATION SIZE CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating to which CPEC teaching laboratory station size category a facilities department in an instructional program (program codes 1.1 and 1.2) is assigned.

Code Interpretation:

'1' - Class Lab Size 1

'2' - Class Lab Size 2

'3' - Class Lab Size 3

'4' - Class Lab Size 4

'5' - Class Lab Size 5

Comments:

Class laboratory station space size categories (which apply only to the instructional programs under 1.1 and 1.2) must be approved by the Office of the President.

Revision Date:

Name:

RESEARCH STATION SIZE CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating to which CPEC (California Postsecondary Education Commission) research station size category an instructional department is assigned.

Code Interpretation:

'A' - Research Size A

'B' - Research Size B

'C' - Research Size C

'D' - Research Size D

'E' - Research Size E

'F' - Research Size F

See attached Research Station Size definitions for complete descriptions.

Comments:

The CPEC standards for research space are based on six station size categories defined by type of space, rather than based on discipline names. For each size category a space factor is provided per faculty FTE, graduate student headcount, and postdoctoral fellow. The allowance for research space is intended to cover departmental research space needs ranging from graduate student offices to team laboratories to solo studios and their related support space. These standards do not cover space for Organized Research Units or special support facilities such as vivaria and greenhouses. Research station space size categories must be approved by the Office of the President.

Revision Date:

Name:

NSF DISCIPLINE CODE

Type:

ALPHANUMERIC

Length:

4

Format:

N/A

General Description:

Code indicating to which National Science Foundation discipline a UC facilities department is assigned for purposes of the biennial NSF "Survey of Academic Research Facilities".

Code Interpretation:

'0100' - Engineering

'0200' - Physical Sciences

'0300' - Environmental Sciences

'0401' - Computer Sciences

'0402' - Mathematical Sciences

'0500' - Agricultural Sciences

'0601' - Biological Sciences

'0602' - Biological Sciences-Medical Schools

'0701' - Medical Sciences

'0702' - Medical Sciences-Medical Schools

'0800' - Psychology

'0900' - Social Sciences

'1000' - Not elsewhere classified or prorate

'9000' - Non-Sciences Discipline

Comments:

Revision Date: