BCS Data Elements

Data Element Name:

Document Reference Number

Type:

ALPHANUMERIC

Length:

5

Format:

N/A

General Description:

Document number (including machine-generated input tape) which identifies the source of the transaction)

Code Interpretation:

N/A

Remarks:

Revision Date:

Data Element Name:

Entry Type Code - Budget (Entry Type, Type)

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code identifying the transaction as either appropriation or income

Code Interpretation:

Code   Title

'A'        Appropriation

'I'         Income

Remarks:

Revision Date:

System Number:

BCS2002

User Access Name:

CFMARITAL

Name:

FEDERAL TAX-MARITAL STATUS CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating an individual's marital status for federal income tax withholding calculations.

Code Interpretation:

• 'S' - Single
• 'M' - Married

.

Comments:

Source: PPS EDB0127 Equivalent: None

Revision Date:

PUBL. 10/01/86

System Number:

BCS3019

User Access Name:

FEDWTHLD

Name:

FEDERAL TAX-WITHHOLDING ALLOWANCE CODE

Type:

ALPHANUMERIC

Length:

3

Format:

N/A

General Description:

Code indicating the number of federal withholding allowances claimed by an individual.

Code Interpretation:

'000  -  150' -Number of allowances

         '998'-No liability

         '999'-Income is not subject to federal tax

If not entered default is "001"

Comments:

Source:  PPS  EDB0128

Revision Date:

PUBL. 09/14/88

System Number:

BCS3020

User Access Name:

STAWTHITM

Name:

NUMBER OF STATE TAX ITEMIZED DEDUCTION ALLOWANCES

Type:

NUMERIC

Length:

3

Format:

nnn

General Description:

The number of state withholding allowances for itemized deductions claimed by an individual.

Code Interpretation:

N/A

Comments:

Source:  PPS   EDB0132

Revision Date:

PUBL. 09/14/88

System Number:

BCS2003

User Access Name:

CSMARITAL

Name:

STATE TAX-MARITAL STATUS CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating an individual's marital status for California state income tax withholding calculations.

Code Interpretation:

• 'S' - Single
• 'M' - Married
• 'H' - Head of Household

.

Comments:

Source: PPS EDB0130 Equivalent: CPS None

Revision Date:

PUBL. 10/01/86

System Number:

BCS3021

User Access Name:

STAWTHLD

Name:

STATE TAX WITHHOLDING ALLOWANCE CODE

Type:

ALPHANUMERIC

Length:

3

Format:

N/A

General Description:

Code indicating the number of personal withholding allowances claimed by an individual.

Code Interpretation:

'000  -  150' -Number of allowances

         '997'-Non-Resident, income not subject to California taxes

         '998'-Resident, no liability

If not entered default is "001".

Comments:

Source:  PPS   EDB0131

Revision Date:

PUBL. 09/14/88

Data Element Name:

Subaccount Code - Attribute (Sub-budget Code - Attribute)

Type:

ALPHANUMERIC

Length:

2

Format:

N/A

General Description:

Subaccount Code (Key Element) as defined according to Systemwide criteria.

Code Interpretation:

Code   Title

'0b'       Academic Salaries

'1b'       Staff Salaries

'2b'       General Assistance

'3b'       Supplies and Expense

'4b'       Equipment and Facilities

'5b'       Special Items

'6b'       Employee Benefits

'7b'       Special Items

'8b'       Unallocated

'9b'       Recharges

While the field length is 2, the data is submitted as left justified with a trailing blank (noted as 'b' above)

Remarks:

Not to be confused with Subaccount Code - Key Element. Required by Systemwide. Valid values established.

Revision Date:

Data Element Name:

Sub-campus ID Code - Key Element (Sub-campus ID - Key Element)

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating a University organizational category.

Code Interpretation:

Code   Title

'1'         General Campus

'2'         Health Sciences

'3'         Marine Sciences

Remarks:

Not to be confused with Attribute Sub-campus ID Code. Valid values must be in Budget Tables.

Sub-campus ID Code is identical to the first three values of UC Location Code 3 - Organizational Category, which identifies major organizational units within the University.

Revision Date: