CAF Data Elements
GUIDELINES FOR SPONSOR CODES
The Office of the President Contracts and Grants Office (OPC&G) assigns Sponsor Codes and provides quarterly reports to both the campus Contracts and Grants and the campus Accounting Offices. The campus Contract and Grant Office is responsible for providing Federal and State Sponsor Codes to the Accounting Office when new contracts and grant agreements are received.Campuses are required to provide Sponsor Codes for all funds in the following fund groups:
Fund Group Title Fund Group Code Fund Category
Capital funds - Plant Funds Group 100200 Federal Grants Current funds Group 404210 State Contracts, Grants, & Cooperative Agreements 405210* Local Government Grants & Cooperative Contracts 406210 Federal Grants and Cooperative Agreements 406310 Federal Contracts 408300* Private Grants - Restricted 408410* Private Contracts - Restricted 408420* Private Contracts - Clinical Drug Trials *Sponsor Code required for these fund groups effective fiscal year 1999-2000 (sponsor code was previously optional).
On an optional basis, campuses may provide Sponsor Codes if they have been assigned to Private Gift funds in the following fund groups (please note that the Sponsor Category Code is required for funds in these groups and that Sponsor Codes may not be available for Private gift sponsors, since the OPC&G Office only assigns Sponsor Codes to contract and grant sponsors):
Fund Group Title Fund Group Code Fund Category
Capital funds - Plant Funds Group 100100 Gifts & Private Grants - Restricted 100600 Gifts & Private Grants - Unrestricted 408100 Private Gifts - Unrestricted 408200 Private Gifts - Restricted Campuses must not provide Sponsor Category and Sponsor Code for the following fund groups and specific fund numbers:
Fund Group Code Fund Number Fund Category
401000 19900-19999 General Funds 404110, 404120 18000-18199 Special State Appropriations 404220 State Overhead clearing 405220 Local Overhead clearing 406220 Federal Overhead clearing 406320 Federal Contracts Overhead clearing 407100 34100-39997 Endowment Income 408430 Private Gifts, Grants, and Contracts
- Overhead clearingRefer to Appendix C: Fund Attribute Edits, for further information regarding Sponsor Code and Fund Group.
Marketing Orders - Sponsor Category 12Campuses must code Marketing Orders to Sponsor Category 12 and assign fund group codes in the appropriate fund group indicating Federal, State, Local, and Private funding. Funds in the Federal and State fund groups must be coded with the appropriate Sponsor Code for that Marketing Order Board.
DOE laboratories - Sponsor Category 13
Campuses must code University Department of Energy (DOE) Laboratories to Sponsor Category 13 and assign fund group codes in the Federal fund group. The Sponsor Code must be the code for the laboratories:
6760 Lawrence Berkeley Laboratory 6766 Lawrence Livermore National Laboratory 6770 Los Alamos National Laboratory Non-University DOE laboratories must be assigned to the Private fund group code and coded to the appropriate Sponsor Category and, at the campus option, assigned the Sponsor Code for that DOE Laboratory. For example, Sandia National Laboratories in the Private fund group 408200 must be coded as Sponsor Category 04 (Business) and, at the campus option, Sponsor Code 9070.
Intramural Programs
For Intramural Programs funded by external agencies, campuses must assign the project to the fund group of the external sponsor, and use the Sponsor Code for that external agency and appropriate Sponsor Category. Do not use the Sponsor Codes assigned to UC campuses. For example, funds for the National Institute for Global and Environmental Change from the U.S. Department of Energy, received by the Davis campus and then allocated to other campuses, must be coded by all of the campuses as Sponsor Category 01 (Federal) and Sponsor Code 5055 DOE in the Federal fund group.
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