Welcome Message
Welcome to the UC Data Operations Hub! Questions, comments and suggestions regarding this site can be forwarded via email to irap@ucop.edu.
New Common Chart of Accounts [CCoA]
The University of California is implementing a new chart of accounts across all locations. This affects all downstream systems that rely on financial data. Short-term and long-term retrofit work is ongoing for the Financial Aid [FAI] and Contracts and Grants [SPX] content areas.Accessing the Tableau Validation Reports
- Degree Validation Dashboard | User Guide
- Contracts & Grants Award Dashboard | User Guide
- Contracts & Grants Proposal Dashboard | User Guide
- Financial Aid Dashboard | User Guide
- University Student Aid Program | User Guide
- Student Enrollment Dashboard | User Guide
- Course Enrollment Dashboard | User Guide
- Health Science Residents Dashboard | User Guide
- Undergraduate Admissions Dashboard | User Guide
- Graduate Admissions Dashboard | User Guide
Data Releases
- Undergraduate Admissions - October 2023
- Undergraduate Admissions Data Mart - October 2023
- Course Enrollment - Fall 3WK 2023-24
- Student Enrollment - Fall 3WK 2023-24
- Enrollment Data Mart - Fall 3WK 2023-24
- Graduate Admissions - 2022 Annual File
- Financial Aid - November 2023
- Degrees Awarded - Summer 2023
- Degree Data Mart - Summer 2023
- Contracts & Grants - 4th Quarter - 2023
Enrichment Data Sources
- IPEDS Data Center
- Census Data
- Department of Finance - Consumer Price Index Data
- National Student Clearing House
- National Center for Education Statistics
- North American Industry Classification System (NAICS)
- Equality of Opportunity
- Census - Population Projections
- Census - Geographic Data
- Delta Cost Project
PCSSC & File Transfer
If you are having trouble submitting a file through GoA, send a trouble ticket via email to ess-tickets@ucop.edu. See also the list of files, file names and accurate Go Anywhere directory paths.Recent File Specification Updates [ITLC]
Contracts & Grants File - Beginning with the file submission for Q1 FY 2023-24, UCOP is adding two new fields to the Contracts and Grants, award and proposal SPX file submissions. Details of changes made can be found in the ITLC letter transmitted to ITLC members and Contrants and Grants Data Stewards.
Student Enrollment File and Health Residents File - Beginning with the file submission of September of 2023, UCOP has requested the addition of one new field for 3WK and EOT input file. Details of changes can be found in the ITLC letter transmitted to Registrars and ITLC members.
Course Enrollment File - Beginning with the file submission of September of 2023, UCOP has requested the addition of one new field for 3WK and EOT input file. Details of changes can be found in the ITLC letter transmitted to Registrars and ITLC members.
Financial Aid File - Beginning with the file submission of October of 2023, UCOP has requested the addition of one new field, clarifying the definition of of an existing field in the demographic portion, and the addition of three new fields in the award portion of the CSS Financial Support input file (academic and summer). Details of changes can be found in the ITLC letter transmitted to Financial Aid Directors and ITLC members.
NOTICE: Required Campus Input File Lengths
File lengths for all subject areas (excluding Course Enrollment) must be strictly adhered to. Any files that do not meet the required record length will be rejected and the data will not be loaded. To see full file specifications for all subject areas and the requirements regarding field lengths, visit: https://data.ucop.edu/file-submissions/file-specifications.html.
If you have any questions, send an email to irapdatainfrastructure@ucop.edu or irap@ucop.edu.
File | Byte Size |
Degree Conferred | 441 |
Student Enrollment 3WK (F,W, SP) | 660 |
Student Enrollment EOT (F, W, SP) | 660 |
Student Enrollment 3WK (summer) | 660 |
Student Enrollment EOT (summer) | 660 |
Course Enrollment 3WK, EOT (F, W, SP, S) | N/A |
Health Science Resident (fall only) | 660 |
Graduate Admission | 253 |
Student Financial Support | 242 |
Undergraduate Admissions | 450 |
University Student Aid Program (USAP) | 149 |
Contracts & Grants [Award File] | 842 |
Contracts & Grants [Proposal] | 681 |