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  1. Home > Subject Areas > Data Elements in the Personnel Data Warehouse Per_Lab_Curr, _Prior, and _All Tables

Data Elements in the Personnel Data Warehouse Per_Lab_Curr, _Prior, and _All Tables

This is a view which combines data from the Employee, Appointment, and Distribution Tables

Click on data element name for CPS data dictionary information
Data Element Name CPS FOCUS Name Comment
Employee Table Data
Eff_Date CYCLE Different format from CYCLE in CPS. MAR2001 rather than MAR01.
Location_1 CCAMPUS  
Employee_Number EMPNO  
ADD_Coverage_Code CADCVG  
ADD_Eff_Date ADEFFDT MM/DD/YY
ADD_Principal_Sum ADPRINSUM  
Active_This_Month_Empl EMPACTIVT  
Age AGE  
Appt_Type_Code_Pri APTYPRI  
Avg_Paid_Hours_Wk AVGHRSWK
4
  
BELI_Confl_Dte BELICDT
4
 YYMM
BELI_Asgnd BELIASI
1
  
BELI_Derivd BELIDER
1
  
Campus_Name_Abr CAMPUS
2
  
Citizenship_Status_Code CCITSTAT
1
  
Collective_Barg_Unit_Code CCBU
2
  
Country_of_Origin Name COUNTRYRES
30
  
Country_of_Origin_Code CCOUNTRYRES
2
  
Date_of_Birth BDATE
6
  
Date_of_Most_Recent_Hire EMPDT
6
  
DCP_Fund_Selection_Code DCPFUND
1
  
Dental_Plan_Code CDENTPLN
2
  
Dental_Plan_Cov_Code CDENTCVG
3
  
Dental_Plan_Eff_Date DENTEFFDT
6
 MM/DD/YY
Dental_Plan_Name not in CPS
21
 translation of Dental Plan Code
Dep_Care_Ded_YTD YTDDEPDE
7
  
Dep_Care_Salary_Red_Plan DEPCAREPLN
1
  
Dep_Life_Cov_Eff_Date LFDEPEFFDT
6
 MM/DD/YY
Dep_Life_Ins_Plan_Code LFDEPPLN
1
  
Empl_Org_Code_Dues_Ben1 CEMPORG1
4
  
Empl_Org_Code_Dues_Ben2 CEMPORG2
4
  
Empl_Org_Code_Dues_Ben3 CEMPORG3
4
  
Empl_Org_Code_Dues_Ben4 CEMPORG4
4
  
Empl_Org_Ded_Type1 CDEDTYP1
1
  
Empl_Org_Ded_Type2 CDEDTYP2
1
  
Empl_Org_Ded_Type3 CDEDTYP3
1
  
Empl_Org_Ded_Type4 CDEDTYP4
1
  
Empl_Org_Name1 EMPORG1
34
  
Empl_Org_Name2 EMPORG2
34
  
Empl_Org_Name3 EMPORG3
34
  
Empl_Org_Name4 EMPORG4
34
  
Empl_Pd_Dis_Ins_Eff_Date EDISEFFDT
6
 MM/DD/YY
Empl_Pd_Dis_Ins_Plan_Code EDISPLN
1
  
Empl_Pd_Dis_Ins_Base_Amt EDISBSAMT
5
  
Empl_Pd_Dis_Ins_Wait_Per EDISWTPER
3
  
Empl_Rel_Code CHEERA
3
  
Empl_Rel_Confid_Code EMPRELCONF
1
  
Empl_Rel_Pos_Type_Code CEMPRELPOS
1
  
Empl_Represent_Code CEMPREP
1
  
Empl_Unit_Code EUC
2
  
Employee_Name EMPNAME
35
  
Employment_Status_Code CEMPSTAT
1
  
Ethnic_Origin_Abbr CGETH
2
  
Ethnic_Origin_Code CETHNIC
2
  
FICA_Medicare_Elig_Code FICADED
1
  
FOCSUB_Pri FEDOCPRI
2
  
Future_Institution_Code CFUTINST
3
  
Handicapped_Status_Code CHNDCPSTAT
1
  
Highly_Comp_Flag HCLFLAG
1
  
Home_Address_Discl_Code ADRDISCIND
1
  
Home_Department_Code CHOMEDEPT
6
  
Home_Department_Name HOMEDEPT
30
  
Last_Day_On_Pay_Status LPAYDT
6

MM/DD/YY
Leave_Of_Abs_Beg_Date LOABEGDT
6
 MM/DD/YY
Leave_Of_Abs_Rtn_Date LOARETDT
6
 MM/DD/YY
Leave_Of_Abs_Type_Code CLOATYP
2
  
Legal_Plan_Code CLGLPLN
2
  
Legal_Plan_Cov_Code CLGLCVG
3
  
Legal_Plan_Eff_Date LGLEFFDT
6
 MM/DD/YY
Legal_Plan_Name Not in CPS
21
 Translation of Legal Plan Code
Life_Ins_Cov_Amt_Empl Not in CPS
9
 Calculated from LFBASAMT
Life_Ins_Cov_Eff_Date_Empl
6
 YY/MM/DD
Life_Ins_Cov_Eff_Date_UC LFEFFDTUC
6
 MM/DD/YY
Life_Ins_Exec_Cov_Code EXECLFPLN
1
  
Life_Ins_Exec_Eff_Date EXECLFEFFDT
10
  
Life_Ins_Exec_Salary_Base EXECLFAMT
3
  
Life_Ins_Plan_Code CLFPLN
1
  
Life_Ins_Salary_Base_Empl LFBASAMT
3
  
Life_Ins_Salary_Base_UC LFBASAMTUC
3
  
Location_10_Empl LOC10
5
  
Location_11_Empl LOC11
5
  
Med_Ins_Plan_Code CHPPPLN
2
  
Med_Ins_Plan_Cov_Code CHPPCVG
3
  
Med_Ins_Plan_Cov_Eff_Date HPPEFFDT
6
 MM/DD/YY
Medical_Plan_Name not in CPS
21
 Translation of Med Ins Plan Code
Merced_Employee_Ind MER
1
 "M" if Merced employee
Merit_Pct MERITPCT
4
  
Multiple_Appt_Code MULTAPPT
1
  
Next_Salary_Rev_Date SALREVDT
4
 MM/YY
Next_Salary_Rev_Type_Code CSALREVTYP
1
  
Opt_Out_Ind_Dental DENOPTOUT
1
  
Opt_Out_Ind_Medical MEDOPTOUT
1
  
Opt_Out_Ind_Optical VISOPTOUT
1
  
Optical_Plan_Code CVISPLN
2
  
Optical_Plan_Cov_Code CVISCVG
3
  
Optical_Plan_Cov_Eff_Date VISEFFDT
6
 MM/DD/YY
Optical_Plan_Name Not in CPS
21
 Translation of Optical Plan Code
Original_Date_of_Hire ORIGHIREDT
6
 MM/DD/YY
OT_Hours_Worked_YTD OTHRSWKYTD
9
  
Prior_Service_Months PRSVCMOS
3
  
Retirement_System_Code CRETSYS
1
  
Separation_Date SEPDT
6
 MM/DD/YY
Separation_Rsn_Code CSEPRSN
2
  
Sex_Code CSEX
1
  
Social_Security_Number SOCSECNO
9
  
Taxable_Gross_Cal_YTD YTDFWTGR
9
  
Taxable_Gross_Cal_Prior PRYTDFWT
9
  
Taxable_Gross_Fiscal_YTD FYTDFWTG
9
  
Temp_Dis_Ins_Code CNDIPLN
1
  
Temp_Dis_Ins_Eff_Date NDIEFFDT
6
 MM/DD/YY
TIP_Enrollment CINSRED
1
  
Title_Code_Pri_Appt TITLEPRI
4
  
Title_Code_Pri_Appt_PPS PRITPPS
4
  
Total_Gross_Cal_YTD YTDTOTGR
9
  
Total_Gross_Cal_YTD_Prior PRYTDTOT
9
  
UC_Student_Status_Code CUCSTUDENT
1
  
UCRS_Vol_Long_Term_Loan_Pln VLPLTERM
1
  
UCRS_Vol_Shrt_Term_Loan_Pln VLPSTERM
1
  
Unemployment_Ins_Cov_Code UNINSCVG
1
  
Vacation_Lv_Hours_Bal VACHRSBAL
3
  
Veteran_Dis_Status_Code CVETDISAB
1
  
Vietnam_Era_Vet_Status_Code CVETSTAT
1
  
Visa_Type VISATYPE
2
  
WCE_Vet_Status_Code WCEVETSTAT
1
  
Years_Of_Service SERVICE
2
  
Pri_BELI_Status_Qual_Code BELISQC1
2
  
Pri_BELI_Status_Qual_Date BELISQD1
6
 YY/MM/DD
Sec_BELI_Status_Qual_Code BELISQC1
2
  
Sec_BELI_Status_Qual_Date BELISQD1
6
 YY/MM/DD
Num_Hrs_Reg_UC_Units NUMREGUC
4
 1 decimal place
Retire_FICA_Deriv_Ind RETDEVIND
1
  
Hrs_Toward_Career_Elig CARELHRS
11
 2 decimal places
Hrs_Toward_Benefits_Elig BENELHRS
11
 2 decimal places
Med_Contri_Base_Curr_Yr MEDBASCUR
3
 Annual base salary divided by 1000
Med_Contri_Base_Next_Yr MEDBASNXT
3
 Annual base salary divided by 1000
Sep_Vet_Date SEPVETDT
4
 YY/MM
HCRA_Indicator HCRAIND
1
 "Y" if enrolled in HCRA program
HCRA_Annual_Amount HCRAAMT
7
 no decimals; this is the planned HCRA deduction amount for the year
HCRA_Termination_Date HCRATDT
6
  
HCRA_YTD_Deductions HCRAYTD
11
 2 decimal places; this is the total HCRA deductions as of the end of the cycle month
START Reduction Percent STARTPCT
2
  
START Begin Date STARTBEGDT
6
 YY/MM/DD
START End Date STARTENDDT
6
 YY/MM/DD
Sr_Mgmt Sev Pay_Exc_Ind SMSEVEXCIND
1
 Y or N
Sr_Mgmt Over Contr Rate SMSEVORCNRT
1
  
Depcare_Annual_Amt DEPANNAMT
5
 Estimated annual Depcare amount
Depcare_Term_Date DEPTERMDT
6
 Depcare end date
Home_zip PERMPOST
5
  
Loc_Indicator LOCIND
1
 Code for the campus location assigned to home department code, such as medical center, Merced, UCOP, CEB, etc.
Loc_Ind_Description LOCINDNM (defined)
20
 Translation of Loc_Indicator
Emp_Location EMPLOC (defined)
13
 Location based on employee's Loc_Indicator; medical centers, UCOP, and ANR are all differentiated from campus.
OP_DANR_Location OPANRLOC (defined)
12
 Indicates whether the DANR or UCOP location is at a campus or at the Oakland systemwide office
Primary_Perspgm PRIPERPG (defined)
3
 Identifies the personnel program for the primary title by its acronym (MSP, SMG, PSS, or ACA)
Email_Address EMAILADD (in Address database)
50

The employee's work email address, as contained in the Telecom file
Medical_Premium_Emp_Paid Not in CPS

7

The employee-paid premium for medical coverage, based on medical plan, coverage code, and medical contribution base.
Medical_Premium_UC_Paid Not in CPS

7

The UC-paid premium for medical coverage, based on the employee's  medical plan, coverage code, and medical contribution base.
Medical_Premium_Tot Not in CPS

7

The total premium for medical coverage, based on the employee's  medical plan, coverage code, and medical contribution base.
Dental_Premium_Emp_Paid Not in CPS

7

The employee-paid premium for dental coverage, based on dental plan and coverage code.  Currently the dental premium is paid entirely by the University.
Dental_Premium_UC_Paid Not in CPS

7

The UC-paid premium for dental coverage, based on dental plan and coverage code.  Currently the dental premium is paid entirely by the University.
Dental_Premium_Tot Not in CPS

7

The total premium for dental coverage, based on dental plan and coverage code.  Currently the dental premium is paid entirely by the University.
Optical_Premium_Emp_Paid Not in CPS

7

The employee-paid premium for optical coverage, based on vision plan and coverage code.  Currently the optical premium is paid entirely by the University.
Optical_Premium_UC_Paid Not in CPS

7

The UC-paid premium for optical coverage, based on vision plan and coverage code.  Currently the optical  premium is paid entirely by the University.
Optical_Premium_Tot Not in CPS

7

 The total premium for optical coverage, based on vision plan and coverage code.  Currently the optical premium is paid entirely by the University.
WOS_Emp WOS_CODE

1

 The employee has only without salary appointments, no appointments with salary.
Postdoc POST_DOC

1

 Indicates whether the employee has any postdoctoral scholar appointment.
Special_Training_Code SPECTRNG

1

 Indicates whether the employee should be included in Sexual Harassment Training extract for Workplace Answers.
Appointment Table Data
Title_Code CTITLE
4
  
Active_This_Month_Appt APTACTIVT
1
  
Appt_Basis_Code APTBASIS
2
  
Appt_Begin_Date APTBEGDT
6
 MM/DD/YY
Appt_End_Date APTENDDT
6
 MM/DD/YY
Appt_Pay_Rate APTPAYRT
10
  
Appt_Rate_Code CAPTRT
1
  
Appt_Type_Code CAPTTYP
1
  
FLSA Status Code FLSASTAT
1
  
Grade_Type GRADETYPE
The Grade type from the Title Code Table in PPS which is applicable to the title code.
Overtime_Exempt_Status_Code OTEXEMP
1
  
Pay_Schedule_Code CPAYSKED
2
  
Pers_Pgm PERSPGM (Defined)
1
 Identifies the personnel program for the title by its acronym (MSP, SMG, PSS, or ACA)
Time_Appt_Anticipated APTPCT
5
  
Title_Name TITLE
30
  
Title_Unit_Code_PPS TUC
2
  
Distribution Table Data
Location_2 CLOC2
1
  
Location_3 CLOC3
1
  
Account ACCTNO
6
  
Fund FUNDNO
5
  
Sub_Account CSUBACCT
2
  
DOS_Code_CPS CDOS
2
  
DOS_Code_PPS PDOS
3
  
Distrib_Pay_Rate DSTPAYRT
10
  
Distrib_Rate_Code CDISTRT
1
  
Gross_Earnings_Pay_Per MONGRS
7
  
Hours_Paid_Pay_Per MONHRS
5
  
Location_10_Dist 10LOC
5
 Does not differentiate ANR or Merced.
Location_11_Dist 11LOC
5
 Does not differentiate Merced.
Time_Distrib_Actual MONFTE
5
  
Loc_Code Not in CPS
2
 Used for sorting locations in specific order- 22 locations including AG, OP, and campus medical centers
Locnm_2 Not in CPS
2
 2-character location abbreviation-includes OP and AG. Medical centers not differentiated
Locnm_5 Not in CPS
5
 5-character location abbrev-includes PRES, ANR, and campus medical centers
Locnm_13 Not in CPS
13
 13-character location abbrev-includes PRES, ANR, and campus medical centers
Locnm_Comp Not in CPS
5
 5-character location abbrev-includes PRES, ANR, and campus medical centers.  At UCLA and Davis, the School of Medicine is included in the Medical Center.
Budg_Fund BDGTCODE

1

 "B" indicates that the fund is incorporated into the annual UC budget
UCRS_Gross_Ind UCRSGROSIND
1
 Indicates whether earnings are included in retirement covered compensation
Ret_Covcomp RETCOVCOMP (defined)
16
 Retirement covered compensation earnings
Payment_Category_Code PAYCAT
1
 Code indicating payment category associated with earnings, such as regular, leave, additional pay, etc.
Payment_Category PAYCAT_DESC (defined)
20
 Translation of Payment Category Code
Type_Hours TYPEHOURS
1
 Code indicating type of hours such as regular, overtime, non-worked, etc.
Type_of Hours TYPEHRS (defined)
16
 Translation of Type Hours code
Fundsource FUNDSOURCE (defined)
21
 Fundsource category assigned to the fundgroup associated with the payment
Fundsort FUNDSORT (defined)
1
 Field used to sort Fundsource into preferred order