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ITLC Letters

Date Specification Change Files/Elements Affected ITLC Letter copied to:
10/31/2016

Addition of Gender and Sexual Orientation Questions with additional Institutions

Graduate Admission File

06/09/2016

Addition of Gender Identification and Sexual
Orientation to the REG file (revision of 2/23/16 letter

Third Week Enrollment File

End of Term Enrollment File

Health Sciences Residents File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, ITLC Members
06/09/2016

Addition of Gender Identification and Sexual
Orientation to the DEG file (revision of 2/23/16 letter)

Degree Conferred File

Registrars, ITLC Members
04/04/2014 Addition of SWANA ethnicities to REG file:

Third Week Enrollment File

End of Term Enrollment File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, ITLC Members
10/11/2013 Addition of SHIP Flag to FAI file: Financial Support File Financial Aid Directors, ITLC Members
06/01/2012 Applicant Name added to GAD file: Graduate Admission File Graduate Deans, ITLC Members
01/26/2012 Military Status added to GAD file: Graduate Admission File Graduate Deans, ITLC Members
05/05/2010 Change to Disability data element in REG files:

Third Week Enrollment File

End of Term Enrollment File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, IR Directors, Campus Directors for Disability Services
03/01/2010 New Ethnicity data elements added to REG files:

Third Week Enrollment File

End of Term Enrollment File

Health Sciences Residents File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars
03/01/2010 New Ethnicity data
elements added to DEG file:
Degree Conferred File Registrars
11/20/2009 Parent_AGI, Student_AGI and Blue_And_Gold_Flag added to FAI file: Financial Support File Financial Aid Directors
10/30/2009 New Ethnicity data elements added to GAD file: Graduate Admission File Graduate Admissions Database Advisory Committee, Graduate Admissions campus contacts
01/15/2009 Addition of In_Absentia_Status_Code to REG files:

Third Week Enrollment File

End of Term Enrollment File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, IR Directors
01/15/2008 Inclusion of Certificates & Credentials in Degree Data: Degree Conferred File Registrars, IR Directors
07/01/2007 Changes to submission schedule Changes to data elements: Undergraduate Admission File Undergraduate Admission Associate Directors
06/15/2007 December submission of Degree Data: Degree Conferred File Registrars, IR Directors
12/15/2006 Required Summer data Elements:

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, IR Directors
10/30/2006 New Data Elements collected:

Third Week Enrollment File

End of Term Enrollment File

Third Week Summer Enrollment File

End of Term Summer Enrollment File

Registrars, IR Directors
04/26/2006 New test score data collected Changes to data element values: Undergraduate Admission File Undergraduate Admission Associate Directors
09/30/2005 Reporting of Katrina Relief Students:

Third Week Enrollment File

End of Term Enrollment File

Registrars, IR Directors
07/11/2005 New submission schedule Changes to data element values: Undergraduate Admission File Undergraduate Admission Associate Directors
02/15/2005 population definitions, student ID requirements:

Third Week Enrollment File

End of Term Enrollment File

Summer Third Week Enrollment File

Summer End of Term Enrollment File

Registrars, IR Directors
02/01/2005 Change to R210 Coding: Financial Support File Financial Aid Directors
04/27/2004 Obsolete data element values:

Third Week Enrollment File

End of Term Enrollment File

Summer Third Week Enrollment File

Summer End of Term Enrollment File

Registrars, IR Directors
03/09/2004 New data element values: Undergraduate Admission File Undergraduate Admission Directors
10/15/2002 New data element: Undergraduate Admission File Undergraduate Admission Directors
10/15/2002 New award code: Financial Support File Financial Aid Directors
02/26/2002 New code values: Undergraduate Admission File Undergraduate Admission Directors, Associate Directors
01/08/2002 New file specifications: Financial Support File Financial Aid Directors
09/10/2001 Change in file layout: Resident Enrollment File Registrars at campuses with health sciences
05/08/2001 New file specifications: Summer Registrant Files Registrars, Institutional Research Directors
05/08/2001 New data element, new code values:

Financial Support File

Financial Aid Directors
05/08/2001 New code values: Undergraduate Admission File Undergraduate Admission Directors, Associate Directors
08/24/2000 New code values: Third Week and End of Term Files Registrars
04/11/2000 New data element: Financial Support File Financial Aid Directors