Letters to CIO Council Members Regarding File Specification Changes

Date	Specification Change	Files/Elements Affected	ITLC Letter copied to:
7/29/2024	Expansion of fields for CSS Financial Input (FAI) file specs - Maximum Pell Indicator and Minimum Pell Indicator	Financial Support File	CIO Council Members, Financial Aid Directors
7/29/2024	Addition of 2 fields for USAP - Student Aid Index (SAI) and Total Assets	USAP File
2/17/2023	Addition of Lived Name field for Student Enrollment and Health Residents File	Student Enrollment Files Health Sciences Residents File	Registrars, IT Leadership Council
2/17/2023	Addition of Lived Name field for Course Enrollment File	Course Enrollment Files	Registrars, IT Leadership Council
8/22/2022	Expansion of fields for Contracts and Grants file specs - CFDA Agency Number and CFDA Program Number	Award File Proposal File	CIO Council Members, SPX Data Stewards
6/7/2022	Expansion of fields in CSS Financial Input (FAI) file specs - Student Aid Index (SAI), Special Population Code, Number in College, Family Size and Total Assets	Financial Support File	CIO Council Members, Financial Aid Directors
5/24/2019	Expansion of fields in CSS Financial Input(FAI) file specs - SHIP Waiver and SHIP Term	Financial Support File	Financial Aid Directors, CIO Council Members
3/15/2019	Changes to Input Specifications for Course Enrollment 3WK and EOT files	Course Enrollment 3WK file Course Enrollment EOT file	Registrars, CIO Council Members
3/15/2019	Changes to Input Specifications for Degree files	Degree Conferred file	Registrars, CIO Council Members
4/18/2018	Addition of Hospital Category and Previous MD School Code to RES file	Health Sciences Residents File	Registrars, CIO Council Members
4/18/2018	Expansion of fields in CSS Financial Input (FAI) file specs	Financial Support File	Financial Aid Directors, CIO Council Members
10/31/2016	Addition of Gender and Sexual Orientation Questions with additional Institutions	Graduate Admission File	Graduate Admission Directors
06/09/2016	Addition of Gender Identification and Sexual Orientation to the REG file (revision of 2/23/16 letter	Third Week Enrollment File End of Term Enrollment File Health Sciences Residents File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, CIO Council Members
06/09/2016	Addition of Gender Identification and Sexual Orientation to the DEG file (revision of 2/23/16 letter)	Degree Conferred File	Registrars, CIO Council Members
04/04/2014	Addition of SWANA ethnicities to REG file:	Third Week Enrollment File End of Term Enrollment File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, CIO Council Members
10/11/2013	Addition of SHIP Flag to FAI file:	Financial Support File	Financial Aid Directors, CIO Council Members
06/01/2012	Applicant Name added to GAD file:	Graduate Admission File	Graduate Deans, CIO Council Members
01/26/2012	Military Status added to GAD file:	Graduate Admission File	Graduate Deans, CIO Council Members
05/05/2010	Change to Disability data element in REG files:	Third Week Enrollment File End of Term Enrollment File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, IR Directors, Campus Directors for Disability Services
03/01/2010	New Ethnicity data elements added to REG files:	Third Week Enrollment File End of Term Enrollment File Health Sciences Residents File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars
03/01/2010	New Ethnicity data elements added to DEG file:	Degree Conferred File	Registrars
11/20/2009	Parent_AGI, Student_AGI and Blue_And_Gold_Flag added to FAI file:	Financial Support File	Financial Aid Directors
10/30/2009	New Ethnicity data elements added to GAD file:	Graduate Admission File	Graduate Admissions Database Advisory Committee, Graduate Admissions campus contacts
01/15/2009	Addition of In_Absentia_Status_Code to REG files:	Third Week Enrollment File End of Term Enrollment File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, IR Directors
01/15/2008	Inclusion of Certificates & Credentials in Degree Data:	Degree Conferred File	Registrars, IR Directors
07/01/2007	Changes to submission schedule Changes to data elements:	Undergraduate Admission File	Undergraduate Admission Associate Directors
06/15/2007	December submission of Degree Data:	Degree Conferred File	Registrars, IR Directors
12/15/2006	Required Summer data Elements:	Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, IR Directors
10/30/2006	New Data Elements collected:	Third Week Enrollment File End of Term Enrollment File Third Week Summer Enrollment File End of Term Summer Enrollment File	Registrars, IR Directors
04/26/2006	New test score data collected Changes to data element values:	Undergraduate Admission File	Undergraduate Admission Associate Directors
09/30/2005	Reporting of Katrina Relief Students:	Third Week Enrollment File End of Term Enrollment File	Registrars, IR Directors
07/11/2005	New submission schedule Changes to data element values:	Undergraduate Admission File	Undergraduate Admission Associate Directors
02/15/2005	population definitions, student ID requirements:	Third Week Enrollment File End of Term Enrollment File Summer Third Week Enrollment File Summer End of Term Enrollment File	Registrars, IR Directors
02/01/2005	Change to R210 Coding:	Financial Support File	Financial Aid Directors
04/27/2004	Obsolete data element values:	Third Week Enrollment File End of Term Enrollment File Summer Third Week Enrollment File Summer End of Term Enrollment File	Registrars, IR Directors
03/09/2004	New data element values:	Undergraduate Admission File	Undergraduate Admission Directors
10/15/2002	New data element:	Undergraduate Admission File	Undergraduate Admission Directors
10/15/2002	New award code:	Financial Support File	Financial Aid Directors
02/26/2002	New code values:	Undergraduate Admission File	Undergraduate Admission Directors, Associate Directors
01/08/2002	New file specifications:	Financial Support File	Financial Aid Directors
09/10/2001	Change in file layout:	Resident Enrollment File	Registrars at campuses with health sciences
05/08/2001	New file specifications:	Summer Registrant Files	Registrars, Institutional Research Directors
05/08/2001	New data element, new code values:	Financial Support File	Financial Aid Directors
05/08/2001	New code values:	Undergraduate Admission File	Undergraduate Admission Directors, Associate Directors
08/24/2000	New code values:	Third Week and End of Term Files	Registrars
04/11/2000	New data element:	Financial Support File	Financial Aid Directors