CAF Data Elements

Name:

ACCOUNT NAME

Type:

ALPHANUMERIC

Length:

35

Format:

N/A

General Description:

The name associated with an account number.

Code Interpretation:

Comments:

Revision Date:

Name:

ACCOUNT NUMBER

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

The number assigned by the campus for the purpose of identifying a specific balance sheet, revenue or expenditure account. Required for expenditure accounts only.

Code Interpretation:

Refer to Accounting Manual Section A-115-2

Comments:

Revision Date:

12/04/2000

Name:

ACCOUNT GROUP CODE

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code indicating the category to which an account belongs in the University's accounting structure.

Code Interpretation:

See Financial Statement Mapping for Account Group Codes.

Comments:

Revision Date:

05/20/2003

Name:

ANNUAL REPORT CODE

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code used to group certain accounts by function or administrative unit for reporting at the close of fiscal year. In some cases ARC will be identical to account number. Applies to current expenditure accounts only.

Code Interpretation:

(Codes are assigned by the campuses.)

Comments:

Department of Agriculture and Natural Resource DANR Flag A, B and C values are derived from ARC Code. This derivation is hard-coded in the Corporate Financial System (CFS). The DANR Flag is assigned in order. In other words, if the ARC Code meets the criteria for DANR Flag A, then this criteria takes precedence over the criteria for DANR Flag B, and the criteria for DANR Flag B takes priority over the criteria for DANR Flag C.

For Berkeley,

• DANR Flag A is assigned for Alpha Location J if the third and fourth positions of ARC Code are '02' or '03' or the ARC Code is '447680'.
• DANR Flag B is assigned for Alpha Location 1 if the third and fourth positions of ARC Code are '02' and the first four positions of ARC Code are not '4002'.
• DANR Flag C is assigned for Alpha Location 1 if the third and fourth positions of ARC Code are '03'.

For Davis,

• DANR Flag A is assigned for Alpha Location L if the third and fourth positions of ARC Code are '02' or '03' and the ARC Code is NOT '440386' or '620235', or the ARC Code is '447608', '447680', '447699', '407610', '437640', '640020', '640560', '627699', '649999', '729111' or '407680', or the Account is '801502', '801504', '801505', '801506', '801507', '801512', '801513', '801531', '802005', '801516' or '801536'.
• DANR Flag B is assigned for Alpha Location 3 if the first four positions of ARC Code are '4402' or the ARC Code is '430200', '440319', '441016', '441020', '441035', '441038', '441092' or '441096'.
• DANR Flag C is assigned for Alpha Location 3 if the third and fourth positions of ARC Code are '03', the first four positions of ARC Code are '4010', '4074', '4310', '4372', '4373', '4473', '4973', '6210' or '6274', or the ARC Code is '407250','437400','447480','447680','447800' or '647245'.

For Los Angeles, DANR Flag A is assigned for Alpha Location M if the third and fourth positions of ARC Code are '02' or '03', the ARC Code is '4076780', the ARC Code is '447699' or '627699' and the Account is NOT '448888','628888', or the Account is '801073', '801502', '801504', '801505', '801506', '801507', '802003', '802004', '801536', '801546' or '801516'.

For Riverside,

• DANR Flag A is assigned for Riverside Alpha Location N if the third and fourth positions of ARC Code are '02' or '03', or if the ARC Code is '447670', '447670', '447499', '449999' or '627699', or if the first three positions of ARC Code are '431','441, or '621', AND the ARC Code is NOT '441192' or '441043', or if the Account is '801157', '801158', '801161', '801387', '801431', '801441', '801491', '801492', '803010', or '803030'.
• DANR Flag B is assigned for Riverside Alpha Location 5 if the ARC Code is: 431040, 441230, 441245, 441254, 441277, or if the 1st five digits of ARC Code are 44104 or 44105 AND Arc Code is NOT specific values: '441042', '441043', '441049', '441054', '441056', '441057', '441059'.
• DANR Flag C is assigned for Riverside Alpha Location 5 if the third and fourth positions of ARC Code are '04' or the ARC Code is '400306', '400314', '440302', '440303', '440306' or '440314'.

Revision Date:

09/20/2012

Name:

BUDGETED FUND CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating whether a fund is budgeted (i.e., incorporated into the annual budget, including State of California support, non-resident tuition fees, registration fees, endowments, and miscellaneous other funds) or non-budgeted (including certain discretionary funds, or funds provided for a limited time period and specific purpose, such as federal contracts and grants, private gifts and grants, special agreements with state and local agencies, and other special income).

Code Interpretation:

'B' - Budgeted
'N' - Non-budgeted

Comments:

Revision Date:

11/14/2003

Name:

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER (CFDA)

Type:

ALPHANUMERIC

Length:

5

Format:

N/A

General Description:

Code indicating the program of federal assistance assigned by the Federal agencies. This code is required on new federal funds for Appropriations, Grants, and Cooperative Agreements beginning July 1, 1995.

Code Interpretation:

Refer to the The Contracts and Grants Manual,

Comments:

Revision Date:

Name:

ENDOWMENT RESTRICTION CODE

Type:

ALPHANUMERIC

Length:

5

Format:

N/A

General Description:

Code indicating the type of restriction placed on the use of income earned by an endowment or similar type fund. The first two digits indicate the specific restriction placed on the fund. The second two digits specify the purpose of the fund. The last digit identifies the campus or location to which earnings of the fund are to be distributed.

Code Interpretation:

Refer to Accounting Manual Chapter E-525, Endowment and Similar Funds

Comments:

Revision Date:

Name:

Type:

Length:

Format:

General Description:

Code Interpretation:

Comments:

Revision Date:

Name:

FUND GROUP CODE

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code indicating the category to which a fund belongs in the University's accounting structure.

Code Interpretation:

See Appendix E, Fund Group Codes.

Comments:

Revision Date:

05/20/2003

Name:

FUND NAME

Type:

ALPHANUMERIC

Length:

35

Format:

N/A

General Description:

The name associated with a fund number.

Code Interpretation:

N/A

Comments:

Revision Date:

Name:

FUND NUMBER

Type:

ALPHANUMERIC

Length:

5

Format:

N/A

General Description:

Number identifying a specific source of funding.

Code Interpretation:

Refer to Accounting Manual Section A-115-2

Comments:

Revision Date:

5/1/98

Name:

FUND RESTRICTION CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating whether a fund can be used for any operating purpose or is subject to special restrictions established by external agencies or The Regents.

Code Interpretation:

'U'         Unrestricted -- Nonstate funds with no restrictions placed on usage by an external agency.

'R'         Restricted -- Fund is restricted in its use.

'G'         General -- General State support funds and funds from certain student fees and miscellaneous sources. used to finance instruction and operating costs.

Comments:

Revision Date:

Name:

INDIRECT COST BASE CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Identifies the direct cost base on which the applicable indirect cost rate will be applied. This code applies to Contracts and Grants from Federal, State, Local, and Private Sponsors.

Code Interpretation:

A          Total direct costs

B          Federal modified total direct costs

C          Salaries and wages only

D          Salaries, wages and benefits

E           Total direct costs, excluding tuition and fees

F           Total direct costs, excluding equipment, tuition and fees

G          No indirect costs applied (all excluded)

H          Supplies and expenses only

O          Other

Comments:

Revision Date:

Name:

INDIRECT COST RATE

Type:

NUMERIC

Length:

4

Format:

S9 (3)V9

General Description:

Percentage of indirect costs to be applied to the direct cost base by the University for the given fund. Where multiple rates exist per fund, the rate is to be reported on a preponderance basis.

Code Interpretation:

N/A

Comments:

Revision Date:

Name:

Type:

Length:

Format:

General Description:

Code Interpretation:

'3' Marine Sciences

[blank] All Other

Comments:

Revision Date:

Name:

METHOD OF PAYMENT CODE

Type:

ALPHANUMERIC

Length:

2

Format:

N/A

General Description:

Code indicating the manner in which Federal Contract and Grant Funds are paid to the University.

Code Interpretation:

'10'        Reimbursement, billable monthly

'20'        Reimbursement, billable quarterly

'50'        Reimbursement, with billing frequency limited to completion of specific tasks

'60'        Advance payment by treasury check according to a predetermined automatic payment schedule (schedule of the amount to be paid on each date is listed in the contract or grant)

'80'        Advance payment by treasury check based upon periodic invoices submitted by campuses (i.e., USN and USAF advance payment pools)

'90'        Payment by Letter of Credit (i.e., DOE, DHHS, and NSF Letters of Credit)

'95'        Intercampus advances or cost reimbursements on subcontracts or subgrants

'99'        Offset funds for cost of education and institutional allowances

Comments:

Revision Date:

Name:

NATIONAL SCIENCE FOUNDATION DISCIPLINE CODE

Type:

ALPHANUMERIC

Length:

3

Format:

N/A

General Description:

Code indicating a field of research activity as defined by the National Science Foundation (NSF). This code is an attribute of research expenditure accounts, i.e., accounts associated with Account Group Code '300050'.

Code Interpretation:

'011' Engineering: Aeronautical and Astronautical

'012' Engineering: Chemical

'013' Engineering: Civil

'014' Engineering: Electrical

'015' Engineering: Mechanical

'016' Engineering: Other

'017' Engineering: Metals & Materials

'018' Engineering: Bioeng/Biomed Engin

'019' Engineering: Industrial & Manufacturing Engineering

'021' Physical Sciences: Astronomy

'022' Physical Sciences: Chemistry

'023' Physical Sciences: Physics

'024' Physical Sciences: Other

‘025’ Physical Sciences: Materials Sciences

'031' Environmental Sciences: Atmospheric

'032' Environmental Sciences: Earth Sciences

'033' Environmental Sciences: Oceanography

'034' Environmental Sciences: Other

'041' Mathematical Sciences

'042' Computer Sciences

'051' Life Sciences: Agricultural

'052' Life Sciences: Biological

'053' Life Sciences: Medical

'054' Life Sciences: Other

‘055’ Life Sciences: Natural Resources & Conservation

'060' Psychology

'071' Social Sciences: Economics

'072' Social Sciences: Political Science

'073' Social Sciences: Sociology

'074' Social Sciences: Other

‘075’ Social Sciences: Anthropology

'080' Other Sciences

'     ' [blanks no longer valid upon implementation of new code values below]

  * * * New code values effective May 1, 2006 * * * 

'510' Education

'520' Law

'530' Humanities

'540' Visual & Performing Arts

'550' Business and Management

'560' Communications, Journalism and Library Science

'570' Social Work

'580' Other Non-Science & Engineering Fields

'999' Non-NSF Discipline Category, e.g. "Reversal of Capitalized Expenditures for Research Equipment"

Comments:

Revision Date:

March 9, 2006

Name:

ON/OFF CAMPUS CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating whether a project is considered on or off campus. As a general rule, a project is considered off campus if it pays its own rent. This code is required for Gifts, Contracts, and Grants provided by Private sources and by Federal, State, Local, and other governments.

Code Interpretation:

'1'         On campus

'2'         Off campus

'  '         On campus (default)

Comments:

Those projects which cannot be identified as either on or off campus will default to "on campus".

Projects which are conducted partly on and partly off campus will be coded according to preponderance of activity.

Projects whose activities are equally divided are to be coded as "on campus".

Gifts whose on/off status cannot be determined should be coded as "on campus".

Revision Date:

Name:

ORGANIZATIONAL UNIT CODE - LEVEL 1

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code indicating the higher level administrative entity to which an account belongs. This is normally a high level organization responsible for multiple schools, colleges, or divisions (headed by a Vice Chancellor or Provost).

Code Interpretation:

(Codes are assigned by the campuses.)

Comments:

Revision Date:

Name:

ORGANIZATIONAL UNIT CODE - LEVEL 2

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code indicating an administrative entity above the department or unit to which an account belongs. For academic departments, this should be the school, college, or division.

Code Interpretation:

(Codes are assigned by the campuses.)

Comments:

Revision Date:

Name:

ORGANIZATIONAL UNIT CODE - LEVEL 3

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code indicating the academic department or administrative unit to which an account belongs.

Code Interpretation:

(Codes are assigned by the campuses.)

Comments:

Revision Date:

Name:

ORGANIZATIONAL UNIT NAME - LEVEL 1

Type:

ALPHANUMERIC

Length:

30

Format:

N/A

General Description:

The name of the higher level administrative entity to which an account belongs.

Code Interpretation:

(Names are assigned by the campuses.)

Comments:

Revision Date:

Name:

ORGANIZATIONAL UNIT NAME - LEVEL 2

Type:

ALPHANUMERIC

Length:

30

Format:

N/A

General Description:

The name of the administrative entity above the department or unit to which an account belongs.

Code Interpretation:

(Names are assigned by the campuses.)

Comments:

Revision Date:

Name:

ORGANIZATIONAL UNIT NAME - LEVEL 3

Type:

ALPHANUMERIC

Length:

30

Format:

N/A

General Description:

The name of the academic department or administrative unit to which an account belongs.

Code Interpretation:

(Names are assigned by the campuses.)

Comments:

Revision Date:

Name:

PROGRAM CODE

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Not required currently.

Code Interpretation:

To be determined.

Comments:

Revision Date:

Name:

SPONSOR CATEGORY CODE

Type:

ALPHANUMERIC

Length:

2

Format:

N/A

General Description:

Code indicating the type of organization sponsoring an extramurally-funded project.

Code Interpretation:

'01'        Federal Government

'02'        State Government

'03'        Other Government Agency

'04'        Business/Profit Entity

'05'        Non-Profit, Business-Related

'06'        Foundation/Charitable Trust

'07'        Other Charitable Organization

'08'        Higher Education Institution/Association

'09'        Campus-Related Organization

'10'        Individual

'12'        Marketing orders

'13'        Major UC DOE laboratories (LBL, LLNL, LANL)

'   '        Unknown/to be assigned

See Sponsor Category Code - Expanded Definitions for additional information.

Comments:

Revision Date:

Name:

Type:

Length:

Format:

General Description:

Code Interpretation:

See Guidelines for Sponsor Code.

Allowable Sponsor Codes:

CGX1123A Federal Sponsors

CGX1123B State of California Sponsors

CGX1129 All other Sponsors in alphabetical order

Comments:

Revision Date:

Name:

SYSTEMWIDE ADMINISTRATIVE UNIT (SAU)

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

code indicating the particular systemwide unit responsible for administering a systemwide account. Required for expenditure accounts only.

Code Interpretation:

'4'         Division of Agricultural & Natural Resources

'5'         Multicampus Research Units [Changed from: 'Universitywide Academic Programs' effective April 2004]

'6'         Office of the President

'7'         Regents Officers

'8'         University Programs

'9'         University Provisions

'0'         Other Programs

Comments:

Revision Date:

05/07/2004

Name:

SUBCAMPUS

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating a broad University organizational category. Applies to expenditure accounts only.

Code Interpretation:

'1'         General Campus

'2'         Health Sciences

'3'         Marine Sciences

Comments:

Subcampus is similar to, and primarily derived from, UC Location Code 3, except where the Marine Sciences Indicator on the San Diego campus file contains the value '3'.

Revision Date:

June 4, 2004

Name:

TYPE OF AWARD CODE

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating the type of award made to the University.

Code Interpretation:

'1'         Cooperative Agreement

'2'         Contract

'3'         Grant, including State Interagency Agreements and Memoranda of Understanding

'4'         Gift

See Guidelines for Determining Type of Award.

Comments:

Revision Date:

Name:

UC LOCATION CODE 1 - MAJOR LOCATION

Type:

ALPHANUMERIC

Length:

2

Format:

N/A

General Description:

Code indicating a campus, major affiliated institution, or U.S. Government-owned/Contractor-operated laboratory of the University.

Code Interpretation:

'01'        Berkeley

'02'        San Francisco

'03'        Davis

'04'        Los Angeles

'05'        Riverside

'06'        San Diego

'07'        Santa Cruz

'08'        Santa Barbara

'09'        Irvine

'10'        Merced

'20'        Office of the President

'21'        Lawrence Berkeley Laboratory

'22'        Lawrence Livermore National Laboratory

'23'        Los Alamos National Laboratory

'24'        Hastings College of the Law

'40'        Endowments

'41'        UCRS

'42'        OPEB

Comments:

Codes '20' through '24' are not used

Revision Date:

02/07/2008

Name:

UC LOCATION CODE 2 - UNIVERSITYWIDE INDICATOR

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating whether administrative responsibility is local or universitywide.

Code Interpretation:

'1'         Local (Campus, affiliated institution, U.S. Government-owned/contractor-operated laboratory)

'2'         Universitywide

Comments:

Revision Date:

Name:

UC LOCATION CODE 3 - ORGANIZATIONAL CATEGORY

Type:

ALPHANUMERIC

Length:

1

Format:

N/A

General Description:

Code indicating a broad University organizational category.

Code Interpretation:

'1'         General campus

'2'         Health sciences

Comments:

Revision Date:

Name:

UNIFORM ACCOUNTING STRUCTURE CODE

Type:

ALPHANUMERIC

Length:

6

Format:

N/A

General Description:

Code used to classify academic and administrative activities according to a hierarchical structure of programs and subprograms, without regard to the administrative structure at the location. The first two digits identify the primary program. The second two digits identify subcategories within each program. The last two digits identify sub-subcategories (specific activities) within each program.

Code Interpretation:

Refer to Accounting Manual Chapter U-751-17.

Comments:

Revision Date:

Name:

UNIFORM ACCOUNTING STRUCTURE - ACADEMIC DISCIPLINE CODE

Type:

ALPHANUMERIC

Length:

3

Format:

N/A

General Description:

Code indicating the academic discipline or activity associated with a specific category of current fund expenditure accounts.

Code Interpretation:

Refer to Accounting Manual Chapter U-751-17.

Comments:

Revision Date: