NOTICE: Campus Input File Re-Submissions

The data being provided to UCOP for systemwide reporting from UC campuses must be validated for accuracy from both a content and format perspective prior to transmission to the systemwide office for processing. UCOP will be able to reload a file only if a subsequent file has not been applied to the data warehouse. If a subsequent file has been loaded into the warehouse, retracting the erroneous information will not be performed. For all questions regarding UC campus input file specifications, send an email to any of these email addresses:

• irapfilesubmission@ucop.edu
• irapdatainfrastructure@ucop.edu
• irap@ucop.edu

Recent File Specification Updates [ITLC]

Financial Aid File - Beginning with the January 2020 financial aid submission, UCOP is requesting the addition of two fields -SHIP Waiver and SHIP Term - in the demographic portion of the CSS Financial Support input (academic and summer) files. 

Details of changes made can be found in the ITLC letter transmitted to ITLC members and Campus Registrars.

Contracts & Grants File - Beginning with July 2020 for UCSD. January 2021 for UCM and Required No Later Than July 2023 for all campuses, four additional fields have been added to the award file layout and three additional fields have been added to the proposal file layout. These new fields are due to the transition to the new common chart of accounts [CCoA]. Details of the changes made can be found in the ITLC letter transmitted to ITLC members.

Graduate Admissions File - Beginning with the graduate Admissions input file [CSSGAD] to be submitted February 1st 2022, two new data elements regarding parent/guardian education levels are being requested - Parent-Guardian 1 Education Level and Parent-Guardian 2 Education Level.  This is to facilitate a comprehensive assessment of first-generation students in the UC graduate and professional student population. Details of changes made can be found in the ITLC letter transmitted to ITLC members and Graduate Deans.